Job No. 152747
- Job Title:
- Administrative Specialist
- Employer:
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George Mason University
- Location:
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Fairfax , VA
- Posting Date:
- 11-Apr-2024
- Description:
-
About the Department:
The Department of Information Sciences and Technology (IST) provides premier graduate and undergraduate applied information technology education focused on and responsive to the unique technology, management, leadership and innovation needs of government, government-related, and corporate employers by producing graduates able to lead, analyze, design, create, justify, implement, and sustain new, innovative IT-enabled processes.
About the Position:
The primary purpose of this position is to provide comprehensive administrative support to the department, including the Chair, Associate Chairs, faculty, and students, in all aspects of their operations.
*Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending upon your department/office, you may have the ability to telework 1-3 days per week.
Responsibilities:
The IST administrative specialist, under the direction of the IST Chair and the IST Associate Chairs, and in collaboration with Course Coordinators will be responsible for the following tasks:
Oversees the completion of hiring paperwork for adjuncts, graduate teaching assistants, and wage employees hired to perform duties associated with IST academic programs;
Provides office administrative support for the faculty, advisors, and adjunct instructors;
Greets visitors and arranging appointments and maintains record management;
Provides administrative support to the IST Chair and Associate Chairs;
Orders office and computer supplies and handles payroll issues;
Performs monthly reconciliation and prepares and distributes financial reports;
Assists with IST outreach and special initiatives, and IST special events;
Co-managing the IST administrative office (in Fairfax and/or SciTech) by assisting with semester course scheduling, IST lab operations, and supervising department wage staff; and
Other duties as assigned.
Required Qualifications:
High school diploma or equivalent;
Prior experience with general office practices and equipment;
Prior experience with financial reconciliations;
Prior experience paying close attention to detail;
Ability to effectively handle multiple responsibilities simultaneously and anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities;
Self-sufficient ability to use word processing, database, Internet, and other PC tools;
Demonstrated verbal and written communication skills;
Demonstrated customer service skills; and
Demonstrated organization skills.
Preferred Qualifications:
Bachelor’s degree in related field;
Demonstrated work experience (typically 5+ years) at a university, customer service, or administrative position;
Familiarity with University setting, policies and procedures;
Knowledge of the ABET documentation principles;
Knowledge of online education; and
Knowledge and experience using university information support systems (e.g., eVA, Microstrategy, and Banner).
- Contact information:
- George Mason University
- Fairfax , VA 22030
- United States
- Employer's Website:
-
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