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Job No. 139494

  • Job Title:
  • Administrative Specialist
  • Employer:
  • Ohio University-Main Campus
  • Location:
  • Athens , OH
  • Posting Date:
  • 08-Oct-2018
  • Description:
  • Job Description
    Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

    Position Specific responsibilities:
    Provides high level administrative, fiscal, and academic support (20 hours) to the Director, faculty and students of the Interdisciplinary Molecular and Cellular Biology Graduate Program (MCB, approximately 85 people). MCB is composed of faculty and students in six home departments (CHEM, BIOS, BioMed, PBIO, BME and EECS) and three colleges (CAS, HCOM, Engineering). Provides administrative and academic support (10 hours) to Environmental and Plant Biology (PBIO, approximately 50 people), a dynamic, research-intensive department.
    Administrative support for the MCB Director, Graduate Chair, Curriculum Committee Chair and graduate students. Oversees Program Office, serving as first contact for the Program for multiple publics, including current and prospective graduate students; faculty, University staff, alumni; and other visitors.
    Initiates and processes all financial documents for payment or reimbursement. Monitors and maintains MCB budget and assists with budget preparation and projections. Monitors graduate stipend budget and initiates Graduate Appointments using OGS. Establishes procedures, monitors and tracks application materials utilizing GRADS. Creates, tracks, and maintains digital and physical graduate records including student progress and activity reporting. Assists with special projects and events planning. Coordinates Alumni Newsletter and postings to FORUM.

    General Job Responsibilities
    • May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
    • Resolves complex and unique problems that require an ability to interpret established policies and procedures.
    • Oversees department unit administrative processes.
    • Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
    • Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
    • Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
    • Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
    • Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

    Minimum Qualifications
    Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.

    An equivalent combination of education, training, and experience is acceptable.

    Specific knowledge, certifications, and licensure will apply at the position level.

    Preferred Qualifications
    Bachelor’s degree

    Department Molecular and Cellular Biology
    Pay Rate
    Minimum $16.35 + depending on experience. As a benefits eligible position, incumbent will enjoy a generous benefits package which includes health benefits, paid time off, and education benefits for both the employee and his or her eligible dependents.
  •  Contact information:
  • Ohio University-Main Campus
  • Athens, OH 45701
  • United States
  • Employer's Website:
  • Visit Employer's website

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