Job No. 155457
- Job Title:
- Accounts Payable & Travel Specialist I - Accounting 2101 (25000280)
- Employer:
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University of Texas Health Science Center
- Location:
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Tyler , TX
- Posting Date:
- 14-May-2025
- Description:
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JOB SUMMARY:
Reporting to the Accounts Payable Manager, the Accounts Payable and Travel Specialist I position is responsible for timely and accurate processing of vendor invoices and employee non-payroll payments.
MAJOR RESPONSIBILITIES / DUTIES / CRITICAL TASKS:
Data entry responsibilities may include vendor maintenance, entering invoices or voucher journal chart field corrections.
Responsible for processing assigned payments accurately and timely to ensure proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounts, timely and accurate payments that make full use of available discounts in accordance with the Texas Prompt Payment act.
Responsible for processing assigned travel expense reimbursement payments and in resolving accounts payable and travel related issues as assigned.
Responsible for providing information and instruction to customers regarding accounts payable and travel expense procedures, methods, and fiscal controls involved in processing payments.
As assigned, responsible for Financial Services or Accounting department transaction document data entry for processing.
As needed, serve as backup for other Payables staff during co-worker absences and periods of high volume.
Assist as needed or scheduled with training university staff on applicable payables and travel policies, procedures, and use of the automated accounting system.
Will provide support in Financial Services/Accounting for related disbursement functional duties.
Will attend meetings, training, and/or conferences as related to functional duties.
Other duties as assigned.
Qualifications
ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:
Thorough knowledge of and ability to quickly learn applicable laws, codes, regulations, standards, policies, methods, and practices related to disbursement and travel management.
Excellent verbal and written communications skills required for working with the disbursements team, related coworkers, employees, and administrators.
Ability to provide high-quality customer service and maintain these standards for the disbursement and travel functions.
Ability to keep detailed records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable and/or required formats.
Advanced computer skills including use of software programs used in the disbursements and travel functions or in conducting data analysis and reconciliations for example.
Ability to identify transaction related problems, collect and analyze data, establish facts, perform thoughtful interpretation, draw valid conclusions, and propose appropriate courses of action.
Ability to work collaboratively with coworkers and functionally related teams.
Ability to work with confidential and sensitive information with discretion.
REQUIRED EDUCATION / EXPERIENCE:
High School graduate or equivalent.
Two years of transaction data entry and/or bookkeeping related document review or related experience is required.
Preferred: Two Years of bookkeeping related duties and experience using PeopleSoft system disbursement related modules.
Preferred: Associate degree in a business-related field.
- Contact information:
- University of Texas Health Science Center
- Tyler, TX
- United States
- Employer's Website:
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