Job No. 156085
- Job Title:
- Administrative Assistant Associate
- Employer:
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University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 06-Aug-2025
- Description:
-
Job Summary
The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS
Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.
***This is a one-year, benefits-eligible term limited appointment with potential for renewal***
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future.
Benefits include:
Generous time off, including vacation time, sick time, holiday and season days
A retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Strong commitment to work/life balance
Responsibilities*
Coordinate Plan Review activities for the EHS office
Answer, screen, and route calls appropriately
Provide support to other administrative staff
Coordinate all EHS vehicle maintenance & maintain records
Create workorders and follow through to completion
Assist with maintaining department contact lists, email distribution lists, and reference files.
Scan documents for electronic record keeping
Data entry
Maintain departmental supplies & complete daily maintenance of equipment
Act in accordance with the Facilities and Operations' guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment.
Other duties as assigned.
Skills You Have
Demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently.
Demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly.
Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.
Ability to identify calls and/or emails that require immediate attention.
Strong verbal and written communication skills including active listening.
Ability to build positive and productive relationships with individuals at various professional levels.
Prior customer service experience and phone experience.
Required Qualifications*
High School diploma or equivalent
One to three years of experience or equivalent combination of education and experience
Proficiency with Microsoft Office and/or Google Docs
Ability to communicate effectively with a broad range of people across all levels of the organization.
Excellent organizational skills with strong attention to detail
Demonstrated ability to exercise discretion and confidentiality
Passion for building strong working relationships and a commitment to promoting a positive environment
Must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based
Demonstrated excellent attendance record
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
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