Job No. 156283
- Job Title:
- Academic Records Specialist
- Employer:
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Bismarck State College
- Location:
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Bismarck , ND
- Posting Date:
- 27-Aug-2025
- Description:
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Position Description & Details
Are you detail-oriented, student-focused, and passionate about higher education? Join a team committed to student success and academic excellence! Bismarck State College is seeking a highly motivated Academic Records Specialist to support the integrity and accuracy of student academic records. This position plays a vital role in coordinating grading functions, evaluating transcripts, managing academic calendars, and ensuring that students receive the credit they’ve earned—whether through traditional coursework or alternative pathways.
Key Responsibilities:
General Academic Records
Coordinate and oversee grading operations, including final grades, grade changes, incompletes, course repeats, President’s Honor Roll, and academic standing.
Manage student and administrative actions related to drops, full withdrawals, and appeals.
Conduct pre-audits of student degree applications to assess academic progress.
Develop and maintain detailed business processes and operational calendars for all assigned duties.
Implement Academic Forgiveness policies within CampusConnection.
Create and maintain institutional academic calendars and semester session dates.
Provide expert guidance to students, faculty, and staff regarding academic records policies and procedures.
Participate in departmental cross-training to support continuity and efficiency.
Transfer and Non-Traditional Credit Evaluation
Evaluate and articulate transfer credits from other institutions, including military training and coursework.
Manage the review and application of alternative learning credits (e.g., CLEP, AP, DSST), ensuring compliance with institutional standards and policies.
Work closely with advisors and academic departments to ensure accurate application of credits toward degree requirements.
Miscellaneous Duties
Uphold strict confidentiality in accordance with FERPA regulations.
Participate in institutional ceremonies such as Commencement.
Contribute ideas and improvements to streamline academic records operations.
Perform additional duties as assigned.
Minimum Requirements
Appropriate bachelor’s degree.
Strong organizational skills, with the ability to multitask and work under pressure to meet deadlines.
Ability to communicate well with a variety of people.
Ability to analyze data and draw conclusions.
Ability to show flexibility in response to change and adapt to and accommodate new methods and procedures.
Proficient computer skills using the Microsoft Suite for Office Applications (Word, Excel, Access), and Outlook.
Excellent interpersonal and written communication skills.
Preferred Qualifications
Experience in a comparable position in higher education.
Experience in and understanding of PeopleSoft software.
Experience using electronic imaging systems.
Applicant Materials Required
To be considered by the search committee thoroughly complete the application and upload the following:
Cover Letter
Resume
Copies of transcripts (undergraduate and graduate)
References
- Contact information:
- Bismarck State College
- Bismarck, ND 58506
- United States
- Employer's Website:
-
Visit Employer's website