Job No. 156304
- Job Title:
- Administrative Associate: Engineering Fundamentals, Tickle College of Engineering - UTK
- Employer:
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The University of Tennessee
- Location:
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Knoxville , TN
- Posting Date:
- 02-Sep-2025
- Description:
-
Job Description
Reporting to the Administrative Services Manager in the Office of the Dean for the Tickle College of Engineering, the Administrative Associate will serve as the primary support to the Director of Engineering Fundamentals and the daily office operations and events for the engage™ Engineering Fundamentals Program, consisting of faculty, staff, graduate and undergraduate students. This position will provide support as the initial contact to answer questions for faculty, students, visitors, parents, and walk-ins to the main office. The position provides day-to-day administrative, financial, and personnel functions as well as providing procedural guidance as needed. This position support duties are but not limited to answering calls, monitor the departmental email inbox, assist with upkeep of records, create agendas, order and maintain inventory of office and classroom supplies, create maintenance orders, request access for students/faculty, provide calendaring support, plan and prepare successful events such as staff retreats, conferences, and Fall Graduate Teaching program events, updating files to assist with budget maintenance, student time keeping, scheduling student registration and overrides, course management, travel arrangements, and enter financial transactions for the department. This position will also work with other offices within TCE to collaborate and ensure compliance with fiscal and human resources functions are carried out to support the unit.
Responsibilities
Manages all office support functions for EFP at the front desk
Responsible for all purchasing activities within EFP
Administrative support for EFP including monitoring departmental email, maintaining and monitoring calendars, websites, etc.
Prepares meeting agendas and other departmental communications
EFP travel support
Requests and monitors access to building and classrooms
Assists with updates and monitors prepared budget and accounts
Plans, organizes, and executes EFP special events
Qualifications
Required Qualifications
Education: Highschool diploma
Experience: High school diploma and three years’ experience coordinating or managing a large office or an associate’s degree with one year of experience coordinating or managing a large office. Experience gained as a student, volunteer or professional will be considered.
Knowledge, Skills, Abilities:
Ability to work independently and as a member of a team, and maintain confidentiality
Ability to take initiative and work proactively
Excellent written and verbal communication skills
Exemplary organizational skills and keen attention to detail
Flexible and adaptable, especially with new technologies and office processes
Dependable
Ability to interact with a diverse group of individuals
Good customer service skills
Must be able to multi-task
Proficient in Microsoft Office 365, MS Teams, Acrobat (Word, Excel, PowerPoint, OneDrive)
Ability to learn and use a variety of software systems
Knowledge of general expense reporting policies
Professional in attitude and appearance
Preferred Qualifications
Education: Bachelor's degree in business, human resources, or related field
Experience: Experience in higher education, event planning, experience in higher education and/or experience with students, knowledge of curriculum management and program requirements, and/or Certified Administrative Professional certification.
Knowledge, Skills, Abilities:
Working knowledge of the following systems: BANNER, Canvas, DASH, Adobe Acrobat Pro, Slate, Qualtrics, Programs for Minors, 25Live, Fleet Online Reservations, CaterTrax (UT Catering), Zoom, Docusign, Microsoft file systems (SharePoint/OneDrive)
Familiarity with designing surveys using Microsoft Forms, Qualtrics, Survey Monkey or equivalent
Experience with UT systems, policies, and procedures
Work Location
Location: Knoxville, TN
Onsite
Compensation and Benefits
UT market range: MR05
Anticipated hiring range: $42-$45k / year
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions
For full consideration, applicants must electronically submit the following documents:
Resume
Cover Letter
List of 3 Professional References
About The College:
UT is home to the Jerry E. Stoneking engage™ Engineering Fundamentals program, one of the most innovative of its kind in the nation. It takes a leading-edge, success-oriented approach to freshman engineering education, placing problem solving through collaboration as a priority. All incoming first-year students are automatically enrolled in engage, one of the nation’s most innovative approaches to first-year engineering education. The curriculum includes an overview of our eleven majors, computer tools for problem solving, teamwork exercises, communication skills, and physics. In this success-oriented environment, students learn by interacting with others to create solutions to engineering problems.
- Contact information:
- The University of Tennessee
- Knoxville, TN 37996
- United States
- Employer's Website:
-
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