Job No. 156379
- Job Title:
- Administrative Assistant III – DUE/DUSA Support
- Employer:
-
Dartmouth College
- Location:
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Hanover , NH
- Posting Date:
- 10-Sep-2025
- Description:
-
Position Purpose
The Administrative Assistant III provides comprehensive administrative support to both the Dean of Undergraduate Education (DUE) and the Dean of Undergraduate Student Affairs (DUSA) divisions within the School of Arts & Sciences. This role supports both the academic and student-focused leadership of the School by managing scheduling, communications, meetings, and events. The position requires strong organizational skills, sound judgment, and the ability to prioritize across two fast-paced, collaborative portfolios. The AA III plays a central role in ensuring professionalism and consistency across DUE and DUSA operations.
Description
Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
2–3 years of administrative experience in higher education, academic affairs, or student services.
Strong written and verbal communication skills.
Ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
Proficiency with Microsoft Office, calendaring systems, and event logistics tools.
Preferred Qualifications
Experience working in a student- or faculty-facing setting.
Familiarity with Dartmouth systems and academic structure.
Department Contact for Recruitment Inquiries Katie Watkins
Department Contact Phone Number 860-382-3626
Department Contact for Cover Letter and Title Katie Watkins, Chief of Staff, Dean of A&S
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/82905
Key Accountabilities
Description
Administrative Support and Calendar Management
Provide scheduling and administrative support to the Dean of Undergraduate Student Affairs and the Dean of Undergraduate Education.
Coordinate complex scheduling across divisional deans, ensuring alignment with institutional priorities, including travel, meetings, interviews, and events involving students, staff, and faculty.
Arrange and prepare for meetings: agendas, materials, minutes, and follow-ups.
Submit expenses and process reimbursements.
Draft and manage professional communications and correspondence on behalf of the Dean.
Monitor shared inboxes, respond to inquiries, and redirect as needed.
Serve as a primary point of contact for visitors and callers, providing front-facing customer service; manage office phones and perform general administrative tasks to support daily operations.
Percentage Of Time 30%
Description
Communications Liaison and Divisional Coordination
Serve as a communication bridge between the DUSA, DUE, and other divisional leaders.
Facilitate meeting logistics, shared initiatives, and information flow across the School.
Assist with internal coordination for joint projects, reports, and strategic planning.
Maintain shared documents, calendars, and tracking tools related to divisional operations.
Liaise as needed with the Dean of Faculty division.
Percentage Of Time 20%
Description
Event and Program Support
Support the execution of DUE and DUSA programs, retreats, and divisional gatherings, academic meetings, leadership events, and campus partner gatherings.
Coordinate meeting locations, catering, materials, and AV/Zoom technology needs.
Collaborate with divisional and campus partners on event scheduling and communications.
Percentage Of Time 25%
Description
Operational and Cross-Divisional Support
Assist with expense processing, reimbursements, and procurement for the academic divisions.
Support shared School-wide initiatives and provide backup coverage for student-facing administrative functions when needed.
Assist with divisional meetings, cross-unit projects, and internal coordination.
Contribute to broader administrative team efforts under the direction of the Senior Project and Administrative Manager.
Support logistics for meetings, events, and school-wide gatherings (space, catering, AV, guest communications).
Maintain records, order supplies, and ensure timely follow-through on administrative tasks.
Percentage Of Time 25%
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-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned.