Job No. 156488
- Job Title:
- Executive Assistant to the Dean for College of Education, Human Performance, and Health
- Employer:
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University of South Carolina-Upstate
- Location:
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Spartanburg , SC
- Posting Date:
- 22-Sep-2025
- Description:
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About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Executive Assistant to the Dean for College of Education, Human Performance, and Health
University of South Carolina Upstate
STA00731PO25
Spartanburg, SC
The Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH) coordinate the daily and recurring operations of the College under the direct supervision of the Dean; maintains knowledge and applies the policies and procedures of the College; serves as primary contact of the College to students, faculty, staff, and the public.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Knowledge/Skills/Abilities
Successful background check is required. Apply policies, balance priorities, and work with limited supervision in the carrying out internal working procedures. Utilize software applications at a high level of efficiency and effectiveness (PeopleSoft, PeopleAdmin, Banner, Microsoft Office Suite, Adobe Acrobat/Adobe Reader); plan and prioritize tasks on multiple schedules and calendars; locate and utilize resources independently and proactively. Maintain confidentiality and interact in a positive manner with students, faculty, other University departments, and the public. Possess a high level of organization, attention to detail, and regular attendance.
Job Duties
Job Duty
Executes extensive duties associated with the administration and management of the Dean’s office requiring high levels of organization, discretion, and personal responsibility with little or no supervision. Provides administrative assistance to the Dean of CoEHPH and the Associate Dean of CoEHPH, and the CoEHPH Department Chairs including prioritizing scheduling appointments and meetings, handling phone calls, meeting preparation, attending meetings and taking meeting notes, preparing travel documents, reimbursements, and clerical assistance. Prepares work requests for CoEHPH for general safety and maintenance, computer and telephone issues, and key requests. Reserves rooms (computer lab, classroom space, and conference room) each fall, spring, and summer.
Essential Function Yes
Percentage of Time 25
Job Duty
Prepare pay documents for the CoEHPH full-time and part-time faculty, student teacher supervisors, and staff. Prepare pay rosters for Fall, Spring and Summer sessions. Maintain personnel files for CoEHPH employees. Administer the hiring process for new full-time and part-time faculty and staff positions; set up all candidate files and database; complete travel reimbursements for candidates. Maintain the updated CoEHPH directory. Ensure all new employees have their equipment and onboarding materials on their start date.
Essential Function Yes
Percentage of Time 20
Job Duty
Process all financial transactions for the CoEHPH including, but not limited to making p-card purchases, processing invoices, travel requests/TAPs, and reimbursements; coordinates various purchasing and printing documents to ensure timely and accurate financial and administrative operations.
Essential Function Yes
Percentage of Time 15
Job Duty
Coordinates the operations of the CoEHPH office coordinating job responsibilities for the CoEHPH office staff. Coordinates Administrative Assistants for the CoEHPH, part-time employees, and student workers. Provides back up support for the departments when needed.
Essential Function Yes
Percentage of Time 10
Job Duty
Monitors compliance with annual budget. Monitor multiple budgets under the umbrella of the CoEHPH. Consult with program personnel regarding the availability of funds and preparation of funding requests. Initiate, process, and maintain records of requisitions, payment requests, travel authorizations, travel reimbursements in PeopleSoft. Assist faculty with TAPS applications and reimbursements. Assist the Dean with budget reports and budget planning.
Essential Function Yes
Percentage of Time 10
Job Duty
Coordinate with all the CoEHPH event planning and administration. Duties include but are not limited to creating marketing materials, tracking registration/enrollments, setting up displays, keeping record of which faculty attend, and preparing pay documents for attending faculty when required. Assists faculty with room reservations, event scheduling and planning, and ordering catering when needed.
Essential Function Yes
Percentage of Time 10
Job Duty
Provides assistance to the CoEHPH through the acceptance of various administrative duties of office operations. Coordinate undergraduate MOU Process. Coordinate incoming and outgoing correspondence and files. Composes correspondence and types all confidential correspondence as instructed. Receives and screens phone calls-answers pertinent questions or routes calls to proper person. Serves as a liaison-interacts with other departments on campus, staff/faculty, students and the general public in a professional manner. Monitors student assistants.
- Contact information:
- University of South Carolina-Upstate
- Spartanburg, SC 29303
- United States
- Employer's Website:
-
Visit Employer's website