Job No. 156907
- Job Title:
- Office Coordinator III
- Employer:
-
Syracuse University
- Location:
-
Syracuse , NY
- Posting Date:
- 31-Oct-2025
- Description:
-
Job Description
This position is responsible for triaging CIS lines and assist with and respond to questions on routine policy and practice via the CIS shared inbox. Refers questions to advisors and other staff members accordingly. Maintains office supply inventory, and assists with ordering and receiving, copy machine maintenance orders, and assist with prepares purchase requisitions and ID order forms. Manages director’s and general office outlook calendar. Makes space reservations in the center and other locations on campus for meetings programs, events. Responsible for the BOSS security system. Provides coverage and front desk support. Occasional coverage during events and activities. Administrative support for documentation for various students. Prepares credit card reconciliation reports for associate director. Other duties as assigned.
Education and Experience
Associate’s degree plus 3 years of office experience.
Bachelor’s degree preferred.
Skills and Knowledge
Demonstrate proficiency with Microsoft suite, Adobe, PeopleSoft, On Base, BOSS.
Office experience, reception skills, strong organizational and time management skills.
Familiarity with office and university responsibilities to be able to appropriately and independently direct calls, students, scholars, faculty, and staff.
Responsibilities
Answer main telephone line and respond to questions on routine policy and practice.
Issues recent and student question.
Assist with management and triaging of CIS shared inbox.
Refers questions to advisors or staff which need substantive information (discernment between these types of questions is required).
Provide administrative support to for front desk operations (i.e. desk coverage, student reception and triage, and other similar responsibilities).
Tasks as assigned by the associate director and staff include but not limited to maintaining supply inventory’ ordering and receiving, copy machine maintenance, assists with preparing purchase requisitions and Interdepartmental Order Form (ID).
Associate Director and general office calendar management, BOSS, room reservations for programs events, cover 1st floor front desk.
Provide administrative support for appropriate documentation for international student categories.
Occasionally provide coverage during events & activities.
Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.