Job No. 157036
- Job Title:
- Administrative Assistant Sr
- Employer:
-
University of Michigan-Ann Arbor
- Location:
-
Ann Arbor , MI
- Posting Date:
- 13-Nov-2025
- Description:
-
Job Summary
The Inclusive History Project (IHP) has an immediate opening for an Administrative Coordinator to join our team, with a desired start date as soon as possible.
The IHP is a multi-year presidential initiative studying and documenting a comprehensive history of the University of Michigan that stretches across its three campuses and Michigan Medicine. The IHP is working to engage the entire university and neighboring communities to better understand the institution's full history, including its record of inclusion and exclusion, and to consider what actions this history demands in the present.
We are seeking a highly organized and proactive Administrative Coordinator to provide administrative, operational, and events support to a small and dynamic team. This multifaceted role will be central to scheduling and planning meetings with a range of affiliates and stakeholders, providing a variety of HR and financial support, coordinating events and communications, and executing various administrative responsibilities to support the IHP team and project initiatives. This position requires a detail-oriented individual who will work closely with project staff, including the IHP Assistant Manager, IHP Manager of Engagement, and IHP Managing Director; act as a key point of contact for a range of people affiliated with the IHP; and provide critical support for a range of IHP research and engagement activities. This role will report to the IHP Manager of Engagement.
This is a term-limited position, with the term ending June 30, 2027, and the possibility of an extension contingent upon funding availability.
Work will be hybrid, with regular in-person work on the Ann Arbor campus required.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Responsibilities*
Administrative and operational support (45%)
Provide general administrative support to the IHP Managing Director, IHP Manager of Engagement, IHP Assistant Manager, and IHP Director of Research for the Ann Arbor campus as well as IHP research fellows and other team members
Develop and maintain schedules and systems for various administrative processes outlined below
Organize and maintain program records
Provide assistance with administering IHP grants, including working with application systems, communicating with reviewers, circulating grant applications to reviewers, facilitating evaluation processes, etc.
Schedule and plan in-person and virtual meetings, and provide logistical support such as circulating agendas, preparing presentation materials, booking rooms, managing Zoom, and taking meeting minutes
Financial & HR Support (25%)
Assist with employee onboarding/offboarding
Support hiring activities, including coordinating resume reviews, candidate communication, and interview scheduling
Coordinate travel arrangements for IHP special guests as needed
Manage financial transactions, purchasing of supplies and materials, and procurement
Prepare and track reimbursements and reconcile PCard expenses through Emburse for faculty and staff, as well as reimbursements for students and guests as needed
Events and communications support (30%)
Oversee the maintenance and ongoing updates of the IHP website, ensuring timely and accurate addition of new content, including updates, events, and other relevant information
Monitor the IHP email account and compose correspondence
Maintain the IHP mailing list
Coordinate event logistics, including selecting and reserving venues, setting up Zoom, making catering arrangements, managing registration, communicating with attendees, overseeing accessibility accommodations, processing event recordings, and other forms of logistical support
Coordinate communications about events, including targeted emails, IHP website updates, and opportunities for promotion with campus partners
Required Qualifications*
High school diploma or equivalent and at least four (4) years of experience in general office or administrative support
If hired at the intermediate level: High school diploma or equivalent and at least two (2) years of experience in general office or administrative support.
Strong organizational and time management skills with the ability to manage multiple tasks, set priorities, and meet deadlines
Experience with event planning and support
Excellent interpersonal, written, and verbal communication skills
Proficiency with Google Workspace (e.g. Docs, Sheets, Drive) and scheduling and meeting platforms (e.g., Zoom, Google Calendar)
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
Visit Employer's website