Job No. 157435
- Job Title:
- Business Services Coordinator
- Employer:
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University of Colorado at Boulder
- Location:
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Boulder , CO
- Posting Date:
- 05-Jan-2026
- Description:
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The Finance and Business Strategy division at CU Boulder welcomes applications for a Business Services Coordinator! Campus Business Services is a shared service team within the Finance & Business Strategy unit that provides financial and business support services, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university’s ongoing success.
The Business Services Coordinator will provide transactional support services and aid in the implementation of best practices for supported departments in the areas of fiscal administration, financial reporting, procurement administration and travel and expense management. This necessitates a thorough understanding of departmental operations and personnel, as well as expertise in university financial procedures, regulations, and systems. The position provides primary oversight for contract management, fiscal administration, expense reporting, purchasing and procurement support for departments. It requires providing exceptional customer service with a proactive and solution-oriented approach and excellent written and oral communication skills. Daily activities will include, but are not limited to, procuring items on behalf of departments, processing expense and travel reimbursement requests for employees and non-employees, recording journal entries. The position provides training and mentorship to new employees regarding fiscal compliance in the areas of procurement, travel and expense policy and procedures. As Campus Business Services expands, this role will offer comprehensive financial support through reporting, analysis, data reconciliation, and leading regular financial meetings with departments while advising on financial operations.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
Who We Are
Business, Finance and Infrastructure (BFI) works to ensure the University of Colorado Boulder has a strategic, systematic, and comprehensive approach to all areas of resource planning and management. Our staff provide financial and physical resource support at all levels to advance the University’s mission. BFI is led by the Senior Vice Chancellor for Finance and Business. The senior vice chancellor reports to the CU Boulder Chancellor.
FBS Units
Auxiliary Services: Children's Center, CU Book Store, Imaging Services, Parking Services
Budget and Finance: Budget & Fiscal Planning, Campus Controller’s Office
Business Solutions: Campus Business Services
Business Strategy: Business Strategy Office, Real Estate Services
Infrastructure and Resilience: Environmental Health & Safety, Facilities Management, I&R Sustainability, Planning, Design and Construction
What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be
Procurement Administration:
Facilitate contract management of purchase orders and agreements. Includes anticipating expiration and renewals, processing invoices, and monitoring contract terms and conditions.
Initiate and manage purchase orders and service agreements. Ensure departments are compliant in all procurement actions including complex purchases that require competitive solicitations or valid sole source documentation. Provide professional judgment as to the best and most compliant acquisition method.
Serve as the primary department liaison with the Procurement Service Center, other units and vendors. Identify, investigate, and help resolve all issues associated with purchasing.
Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.
Compile, validate and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
Travel and Expense Management:
Provide interpretation of travel policies and rules to ensure compliance. Apply strong knowledge of university and campus policies and procedures to travel and reimbursement activities (alcoholic beverages, cash advances, official functions, recognition, sensitive expenses, travel).
Assist staff with travel arrangements while advising on proper protocol and processes for business travel and personal reimbursements.
Compile, validate and review receipts submitted and process reimbursements by creating and routing expense reports evaluating charges for appropriateness and reasonableness. Appropriately allocate and code charges according to defined standards.
Ensure proper workflow and approvals are in place to facilitate the processing of all reimbursements in a timely manner.
Fiscal Administration:
In partnership with appropriate CU campus teams, consult and provide resolution to accounting problems on behalf of departments, including investigating and analyzing data to ensure accuracy, completeness, compliance, and performing corrective actions.
Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings.
Improve the efficiency of requests and data collected through systems and subsystems; may prepare invoices in support of department operations, distributing revenue to speedtypes and accurately managing reconciliation processes.
Financial Reporting & Analysis:
Evaluate departmental finance and business reporting needs and develop dashboard and reporting solutions.
Compare budget status to business plans, identify discrepancies and variances, and advise on various funding sources and constraints, flagging compliance concerns.
Maintain up-to-date policy and procedure documents pertaining to financial processes and serve as the liaison with the Campus Controller’s Office and Budget & Fiscal Planning to interpret, apply and communicate policy.
Other Duties as Assigned:
Train in a variety of business duties to serve as a back-up during the absence of other staff to ensure continuity of business operations.
Assist and participate in special projects as requested.
What You Should Know
What You Should Know
Hybrid work schedule with 1-2 days in the office per week but can be subject to change.
What We Can Offer
What We Can Offer
The annual salary range is $61,000 - $63,600.
Benefits
Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.
Be Statements
Be Statements
Be encouraged. Be visionary. Be Boulder.
What We Require
What We Require
Bachelor’s degree from an accredited college or university.
One (1) year of job-related business operations and/or finance experience.
Equivalent combination of education and experience may substitute.
- Contact information:
- University of Colorado at Boulder
- Boulder, CO 80309
- United States
- Employer's Website:
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