Job No. 157497
- Job Title:
- Procurement Administrative and Fiscal Assistant
- Employer:
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James Madison University
- Location:
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Harrisonburg , VA
- Posting Date:
- 12-Jan-2026
- Description:
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Duties and Responsibilities:
This position provides excellent first point of contact receptionist and phone customer service to suppliers and our campus. The position supports several complex reporting activities, manages the receipt and time stamping of formal bids and proposals, handles agreement tracking/reporting, manages the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes, enters suppliers into eVA and processes w-9's as necessary, supports first level eVA/Procurement help desk operations, handles travel authorization and reimbursement processes, assists with event planning, social media outreach and other communication efforts of office, assists in fiscal processes of department, handles ordering of supplies, provides assistance to contract administration activities, provides back-up and assistance to other team members, provides support to the Director of Procurement Services, and various other administrative and support services.
Qualifications:
Required Qualifications:
- High level of professionalism
- Sound judgment in prioritizing multiple responsibilities and meeting deadlines
- Proven ability to function independently and proactively in a collaborative, complex and constantly changing environment
-Proven ability to be an excellent and supportive team member
- Excellent organizational, quantitative, written and verbal skills
-Fluency in Microsoft Office Suite
-Fluency in or ability to learn the following technology systems: PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight
- Ability to work 8-5 Monday through Friday in the Procurement Services office
Additional Posting Information:
Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
- Contact information:
- James Madison University
- Harrisonburg, VA 22807
- United States
- Employer's Website:
-
Visit Employer's website