Job No. 158443
- Job Title:
- Procurement Administrator
- Employer:
-
Northwestern University
- Location:
-
Doha , IL
- Posting Date:
- 05-May-2026
- Description:
-
Essential Duties and Responsibilities
Enforce Purchasing Policy and Procedures:
Review and approve Sole Source Justification and Bid Documentation Forms for department and school purchases
Perform post auditing of procurement activity by departments and schools
Assist in the development and delivery of internal information/training sessions for staff and faculty
Strategically source on behalf of the University (perform Invitations to Bid for NU-Q contracts ). This includes managing the entire bid process:
Develop specifications, requirements, terms and conditions
Solicit bids
Analyze bid responses for responsiveness to requirements
Coordinate evaluation committee consisting of other departments and schools
Oversee site visits, where appropriate
Solicit best and final offers and negotiate with finalists
Award contracts to the vendor that offers the best value to the University
Develop formal contract documents
Contract Administration:
Monitor contract compliance
Monitor and track discounts and the receipt of rebates and reports, when applicable
Validate that the University is receiving correct pricing
Issue change notices
Assist in promoting agreements to departments
Generate spend analysis reports
Regularly meet with contractors
Mediate and resolve conflicts
Assist with supplier diversity, which may include:
Seek out and evaluate potential supplier diversity vendors to promote to end users
Coordinate supplier diversity representatives from departments and schools
Periodically act as the University representative at various supplier diversity events
Assist with maintaining web site
Assist with marketing of supplier diversity to NU-Q community and promote program awareness and education to NU-Q buyers.
Other miscellaneous duties:
Negotiate non-exclusive price agreements
Review spend reports and identify contracting opportunities
Meet with vendors to review relative product information, price, and service
Assist with documenting NU-Q processes and procedures
Assist with planning of NU vendor show
Assist in handling general issues and problems communicated to NU-Q B&F by departments (reported on B&F ticketing system or in person)
Prior to ‘go live’ of new systems, participate in user acceptance testing and training
Provide backup support to the B&F Manager, Procure to Pay
Minimum Qualifications (education, experience, certifications, skills)
• Bachelor’s degree in business or a related field required.
• Two to four years of purchasing experience, preferably in higher education, or equivalent experience in a related service industry.
• Strong organisational, time management, negotiation, and contract development skills.
• Knowledge of specific commodities or services.
• Experience in conducting and developing training sessions.
• Excellent oral and written communication skills.
• Ability to interact effectively with internal stakeholders and suppliers.
• Advanced skills with Microsoft Office products.
• Experience working in a team environment.
• Ability to compile and analyse data, and to demonstrate sound judgement and decision-making in recommendations based on that analysis.
• Demonstrate sound judgement regarding purchasing decisions and internal processes and procedures.
Preferred Qualifications (Education, Experience, Certifications, Skills)
• Professional purchasing certification.
• Exhibit continual improvement as a procurement professional by attending relevant training courses and seminars/conferences.