Job No. 158478
- Job Title:
- Administrative Assistant Senior
- Employer:
-
Utah State University
- Location:
-
Logan , UT
- Posting Date:
- 08-May-2026
- Description:
-
Responsibilities
Manage complex calendars, scheduling, and correspondence for athletics leadership.
Screen and prioritize requests, meetings, and communications with a high level of discretion.
Coordinate travel, including itineraries, logistics, and reimbursements.
Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
Prepare agendas, briefing materials, reports, and meeting minutes.
Monitor and coordinate projects and initiatives across the athletics department.
Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
Provide operational support during key events, including football game days.
Perform additional duties as assigned.
Qualifications
Minimum Qualifications:
Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor’s degree in a related field plus four years of experience.
Experience handling sensitive and confidential business data and personal information.
Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.
Preferred Qualifications:
Familiarity with USU or other higher education institutional processes and procedures
Knowledge, Skills, and Abilities:
Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).
Excellent critical thinking skills.
Skilled in creative problem-solving.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Good organizational skills.
Strong verbal and written communication skills.
Ability to work without supervision.
Knowledge of University policies and procedures.
Excellent customer service skills.
Required Documents
Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
Commensurate with experience, plus excellent benefits.
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.