Job No. 160022
- Job Title:
- Business Officer I and Executive Assistant
- Employer:
-
Appalachian State University
- Location:
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Boone , NC
- Posting Date:
- 09-Nov-2026
- Description:
-
Primary Purpose
The Business Officer and Executive Assistant provides integrated financial, business, and executive administrative support for the Appalachian Institute for Health and Wellness (AppWell). Reporting to the Executive Director, who also serves as Assistant Dean of the Beaver College of Health Sciences, the position coordinates institute-wide administrative operations across programs, funding sources, and locations. The position exercises independent judgment to support sound financial management, effective communication, and timely completion of institutional priorities.
Minimum Qualifications
A bachelor’s degree in business administration, public administration, accounting, management, or a related field; or an equivalent combination of education, training, and relevant experience that demonstrates the ability to perform the position’s responsibilities.
Relevant experience in business operations, financial administration, executive administrative support, or a combination of these areas.
Required knowledge, skills, and abilities include:
Ability to monitor budgets, review financial transactions, reconcile records, and prepare accurate reports and spending summaries.
Ability to interpret and apply administrative policies, financial procedures, and documentation requirements.
Strong organizational skills and the ability to manage competing priorities, deadlines, and detailed work with limited supervision.
Effective written and verbal communication skills, including the ability to prepare professional correspondence and communicate with varied audiences.
Ability to exercise sound judgment, handle confidential information, and recognize matters requiring additional review or approval.
Proficiency with spreadsheets, word processing, calendars, and other office applications, and the ability to learn financial and administrative systems.
Ability to coordinate work across multiple programs and offices and maintain effective relationships with employees, administrators, vendors, and community partners.
License/Certification Required
Preferred Qualifications
see minimum qualifications
Essential Duties and Responsibilities
Coordinate annual budget planning with the Executive Director and program directors; monitor expenditures, prepare spending projections, and identify financial issues requiring review.
Maintain financial tracking records, reconcile assigned nonclinical funds, investigate discrepancies, and coordinate corrections with the appropriate college or university office.
Prepare financial summaries, operational reports, and analyses to support planning, resource allocation, and management decisions.
Maintain an inventory of assigned funds, funding purposes, restrictions, and administrative requirements.
Coordinate purchasing, P-card documentation, vendor setup, contract routing, invoices, and payment follow-through in accordance with university requirements.
Support payroll processes by coordinating documentation, funding information, approvals, and processing deadlines with program directors, college staff, Human Resources, and Payroll.
Guide employees in preparing purchasing and travel requests, review documentation within assigned responsibilities, and coordinate follow-through with designated reviewers and submitting staff.
Manage the Executive Director’s calendar, prioritize scheduling requests, and coordinate meetings involving multiple university and external participants.
Research and assemble background information, agendas, briefing materials, and meeting packets; document decisions and track follow-up actions.
Arrange the Executive Director’s travel and prepare associated authorizations, itineraries, supporting documents, and reimbursement materials.
Draft and edit correspondence, memoranda, reports, presentations, and other materials on behalf of the Executive Director.
Serve as an administrative liaison for the Executive Director, communicating requests, decisions, and information to program leaders, university offices, and external partners.
Coordinate administrative logistics for the Growing Well Conference, Aging Well Conference, and other institute activities, including budgets, catering, food purchase approvals, parking arrangements, vendor and donor communication, calendars, and participant responses.
Develop and maintain administrative procedures, shared records, deadline tracking, and reference materials that support consistent practices across programs and locations.
Provide staff guidance on applicable university policies and business procedures and recommend improvements to administrative workflows.
Support personnel documentation and onboarding processes for employees, student workers, and graduate assistants in coordination with supervisors and responsible university offices.
Handle confidential financial, personnel, donor, and organizational information with discretion and maintain records according to university requirements.
Type of Position
- Contact information:
- Appalachian State University
- Boone, NC 28608
- United States
- Employer's Website:
-
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