Job No. 152957
- Job Title:
- Finance & Admin Manager
- Employer:
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University of Minnesota-Twin Cities
- Location:
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Twin Cities , MN
- Posting Date:
- 03-May-2024
- Description:
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Position Overview:
Join the University of Minnesota as we seek a talented Finance & Administration Manager to spearhead essential support within our University Finance unit. In this role, you'll take the lead in crafting the unit's budget, overseeing financial operations, and managing administrative functions. The ideal candidate will have experience in budgeting, an analytical mindset, and a passion for supporting others. As the Finance & Administration Manager, you'll conduct or supervise financial analysis, budgeting, and accounting tasks crucial to the unit's success. Your expertise will be instrumental in assisting unit leaders to comprehend their budgetary landscape and strategize to achieve their objectives effectively. With a primary focus on space and asset management, alongside other administrative responsibilities, you'll play a pivotal role in enhancing organizational efficiency.
As the Finance & Administration Manager, you'll also serve as the Resource Responsibility Center (RRC) Manager for University Finance, a systemwide group that delivers spend management, financial management, data management, and capital financing solutions to support the University of Minnesota. University Finance supports the financial management activities practiced across the institution including institutional and data analysis, accounting and financial reporting, purchasing and travel, tax management, property and liability insurance, financial operation support, and post-award financial management on the University’s $1.1B research portfolio. Additionally, you'll extend support to two units beyond University Finance, namely Internal Audit and the Board of Regents Office. Join us in this exciting opportunity to drive impactful change and contribute to the University of Minnesota's continued success.
We Offer:
Market based incentive program plan.
22 paid vacation days per year, in addition to sick leave and 11 paid holidays.
Reduced tuition opportunities covering 75% - 100% of eligible tuition.
Excellent and affordable health care benefits (2021 Enrollment Guide)
Wellbeing program with opportunity to earn lower health care rates.
Free disability insurance.
Job Responsibilities:
Financial / Budget Management (45%)
Provide analysis, interpretation and communication of information pertaining to the financial performance of the units within AVP Finance.
Make recommendations concerning allocations of resources, business processes and policies; develop strategies to improve financial performance and efficiency; identify trends and changes in resources and expenditures that may require action.
Evaluate and analyze organizational projects for feasibility and sustainability.
Prepare financial components of the annual unit compact, including financial reports and analysis, and well defined and supported funding requests. These can include summaries of financial results, administrative reallocations, and trending comparisons of financial components.
Work with the Associate VP of Finance, Controller and department heads on the unit budget and planning process, including preparation of the annual budget and the allocation of resources.
Perform the unit responsibilities for the budget process as it relates to the central budget development cycle.
Monitor, analyze, interpret, and communicate information pertaining to financial strategies and performance of the unit. This includes budget-to-actual comparisons, forecasting, and stewardship.
Ensure the unit operates with integrity, internal controls and sound business practice, and the unit financial transactions are compliant with University, State, federal, and other regulatory policies and procedures.
Manage unit operating budget and perform administrative activities, including setting and monitoring budgets, and determining spending priorities.
Participate in the development and implementation of the Unit’s strategic plans and initiatives and develop financial strategies to support the unit’s short-term and long-term mission and goals.
Lead, oversee and coordinate unit fiscal administration, budget planning, payroll (verification and distribution), and curricular financial planning and management.
Administrative (35%)
Provide oversight of the Finance & Administration team, consisting of 1-2 financial and/or administrative professionals.
Manage staff to include interviewing, selection, training, performance management, salary determination, promotion, coaching, disciplinary action, and dismissal.
Manage workload distribution for direct reports.
Create and set performance levels and manage staff work for individual and unit performance levels.
Provide leadership that mentors and develops the skills of the unit.
Formulate and administer a comprehensive space management strategy to address present and future requirements. Act as facility lead for University Finance.
Provide oversight and support of daily office administration.
Provide support for executing purchasing activities such as requests for proposals and other activities.
Ensure the maintenance of existing unit assets, encompassing laptops, monitors, printers, and other relevant equipment.
Communicate new or changes to systems, policy and procedure changes to unit and develop new or revise existing unit processes and procedures as necessary.
Administer and exercise oversight over the unit's procurement cards (PCard) program.
Special projects as assigned (20%)
Perform other assigned or self-initiated duties, including special analysis, special reports, and financial projects.
Play a leadership role on University-wide committees and taskforces and work collaboratively with other units to provide broad types of analysis and internal oversight.
Oversight of various projects as they emerge.
Engage in the Request for Proposal (RFP) process.
Other duties as assigned.
Salary: $97,000 - $107,000, DOQ
Qualifications
Required Qualifications (please document on your resume):
BA degree (in finance, accounting, or related area, preferred).
8+ years of fiscal experience (creating budget and financial reports, analysis of financial activities to include level & trends); including leadership and management experience.
Proven experience in financial management, budgeting, and accounting, preferably in a higher education or large organizational setting.
Strong analytical skills with the ability to interpret financial data and make strategic recommendations.
Ability to support diversity, equity, and inclusion initiatives within an organization.
Excellent organizational and multitasking abilities to effectively manage multiple projects and deadlines.
Leadership experience, including demonstrated success in managing teams and fostering a collaborative work environment.
Knowledge of relevant financial regulations, policies, and procedures.
Proficiency in financial software and Microsoft Office suite, with advanced Excel skills preferred.
Effective communication skills, both verbal and written, to interact with stakeholders at various levels of the organization.
Commitment to upholding ethical standards and maintaining confidentiality in handling financial information.
- Contact information:
- University of Minnesota-Twin Cities
- Twin Cities, MN 55455
- United States
- Employer's Website:
-
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