Job No. 155469
- Job Title:
- Executive Assistant to the VP
- Employer:
-
University of Oregon
- Location:
-
Eugene , OR
- Posting Date:
- 15-May-2025
- Description:
-
Department Summary
The mission of the Division of Student Services and Enrollment Management (SSEM) is to build a diverse, exceptional, and inclusive campus community. We are committed to providing access, affordability, and essential services that support all students to succeed as engaged, healthy, life-long learners at the University of Oregon and beyond. We aspire to serve our community with excellence, integrity, innovation, and compassion.
The Division of SSEM advances the University of Oregon's tradition of excellence by enrolling, retaining, and graduating high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.
The Division of SSEM includes the Office of Admissions, Student Financial Aid and Scholarships, Orientation, University Registrar, Strategic Communications, Enrollment Research and Administration as well as University Testing Center and University Housing.
Position Summary
The Executive Assistant (EA) provides confidential and executive-level administrative support to the Vice President for Enrollment Management. Reporting to the Vice President, this position is responsible for a broad set of assignments and is expected to handle many sensitive and confidential issues. This position manages the daily operations of the SSEM Central Office of the Vice President for Enrollment Management and assists the Vice President in the management, operations, and administration of the division. This position regularly requires the exercise of independent judgment. The executive assistant is responsible for effectively managing and scheduling the Vice President's extensive meeting schedules while maintaining the ability to react to quickly emerging issues. This position serves a critical coordination role of the Vice President’s external-facing presentations and meeting schedule as it relates to the UO's strategic leadership, donor development, and student recruitment. This position may provide supervision or backup support to student employees.
The Executive Assistant also serves as a communications link with constituents including the Oregon Department of Education, UO Alumni Association, government officials, donors, and friends of the University of Oregon, including state officials, university administration, faculty, staff, and students within UO. The EA serves as the primary contact for all matters related to the Vice President's schedule and activities in consultation with the Vice President’s Chief of Staff, and as such, must possess excellent oral and written communication skills, be well grounded in the university mission and brand and exhibit well-developed skills in diplomacy, tact, and team building. The EA provides critical background information to the Vice President prior to meetings, ensuring the Vice President has the necessary context on the meeting goals and participants. The EA serves as the designated records steward for the Vice President and the central SSEM Office.
Minimum Requirements
• Bachelor’s degree OR equivalent combination of skills, experience, education, and training.
• Three years’ experience providing confidential executive support that includes experience managing a calendar for an executive-level position.
Professional Competencies
• Ability to communicate effectively, especially related to drafting correspondence, taking meeting notes, and creating daily executive briefings.
• Analytical and planning skills.
• Ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.
• Ability to actively support the enhancement of diverse learning and working environments.
• Ability to organize effectively, pay attention to detail, and exercise discretion and sound judgment.
• Ability and commitment to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of creating and fostering a welcoming and inclusive environment.
• Skilled in team building.
• Ability to maintain composure under pressure.
• Proficiency with Microsoft Office applications, including Outlook for email and calendaring.
• Ability to shift directions quickly when priorities change and deliver against tight deadlines.
• Integrity in dealing with sensitive and confidential information.
Preferred Qualifications
• Experience in higher education.
• Knowledge of University of Oregon policies and procedures.
• Experience with event planning, handling travel arrangements, and managing expense reporting.