Job No. 156067
- Job Title:
- Administrative Assistant Sr
- Employer:
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University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 04-Aug-2025
- Description:
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Job Summary
The CRSE Department at the University of Michigan School of Dentistry is looking for a highly organized and proactive Administrative Assistant to provide comprehensive support to faculty, students, and departmental leadership. This combined role integrates responsibilities from two previous positions, ensuring smooth faculty administration, department operations, and leadership support. The ideal candidate is detail-oriented, resourceful, and comfortable managing a wide range of administrative tasks that directly impact education, research, and patient care.
Mission Statement
MDentistry: advancing health through education, service, research and discovery. MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion. The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Why Work at Michigan?
The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:
Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
A retirement plan that provides two-for-one matching contributions after the first year of employment.
Many choices for comprehensive health insurance.
Life insurance.
Flexible spending accounts for healthcare and dependent care expenses.
Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.
Responsibilities*
Faculty Administration & Academic Support (35%)
Coordinate full-time faculty reappointments, promotions, and annual reviews.
Oversee faculty onboarding, including updates to CVs, biosketches, and SmartPath compliance.
Support adjunct faculty onboarding and track grants (Le Gro, Rackham) and professional development activities.
Process Development, Data, and Business Support (25%)
Develop and refine administrative workflows to improve efficiency.
Perform data mining, maintain CRSE data documents, and update departmental processes.
Assist with business administrator tasks such as space surveys, equipment inventory, and expense reporting.
Scheduling, Communications, and Project Coordination (20%)
Manage the Department Chair's calendar, ensuring meetings and commitments are prioritized and well-organized.
Schedule, advertise, and coordinate departmental meetings; handle departmental and student communications.
Support continuing education, postgraduate courses, calibration projects, and special initiatives.
Office Management & General Administrative Support (20%)
Monitor and order office supplies; manage facilities requests and equipment needs.
Arrange travel and reconcile the Chair's P-Card and other departmental expenses.
Organize events, including office lunches and faculty meetings; provide backup timekeeping and cross-coverage as needed.
Required Qualifications*
High school diploma or equivalent.
4 years of administrative experience, preferably in an academic or healthcare setting.
Strong organizational skills with the ability to manage multiple priorities.
Proficiency with Microsoft Office; ability to quickly learn U-M systems.
Excellent written and verbal communication skills.
Have a proven record of good attendance, strong attention to detail, deep dedication to customer service, and a team approach to work.
Desired Qualifications*
Associate's or bachelor's degree.
Experience with faculty affairs, visa processing, and academic governance.
Knowledge of expense reconciliation and university compliance processes.
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
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